Abstract submission / Lectures, posters and e-papers

Step 1 : Guidelines

 

The IMCAS Scientific Programme Committee welcomes the submission of original contributions for oral and poster presentation at the Congress. Only previously unpublished abstracts will be considered for presentation, that is to say not published elsewhere nor submitted for presentation at another national meeting.

You will have to go through three different steps to complete this submission process:

  • STEP 1 -> carefully read the guidelines below
  • STEP 2 -> submit your lecture, poster or e-paper abstract
  • STEP 3 -> fill in our Conflict of Interests Form

WHO? Participant's educational background requirements

He/she has to be a physician.

The authors' academic degrees must be attached within the "Short Biostatement" field, later on within this submission.

WHAT? The content

In general

Place special or unusual abbreviations in parentheses after the full wording at the first time it appears in the body of the text. Standard abbreviations may be employed in the text.

It is the author's responsibility to submit a correct abstract. Any errors in spelling, grammar, or scientific fact will be reproduced as typed by the author.

Please note that each year, some abstract submissions are rejected because the content doesn't future actual data or is poorly drafted. Changes to abstracts can only be accepted until the deadline using the Personal Page.

Specifically

In order to make the abstract as informative as possible, please include a brief statement of the purpose of the study, the method used, the result observed, and the conclusions based upon the results. It is inadequate to state that "The results will be discussed" or "The data will be presented".

You may subtitle the paragraphs in bold format in the following order:

  • Introduction
  • Materials and methods
  • Results
  • Analysis
  • Discussion
The abstract title and body text should only include pharmacopeia names printed in lower case. Trade names are not allowed. Non-proprietary (generic) names of drugs, written in lower case, are required at the first place a drug is mentioned.

References, credits or the authors' academic degrees or grant support must not be included in the abstract.

HOW? Submission modalities

Abstract submission deadline

E-papers and Posters: June 15, 2011 8:00 AM GMT
E-papers and Posters received after this date will not be considered.

Oral lectures: May 30, 2011 8:00 AM GMT
Lectures received after this date will not be considered.

Format & language

Please observe that abstracts can only be submitted electronically through our website. Abstracts must be written in English and the presentations must be in English.

Immediate submission aknowledgment

Please be sure your abstract fits the instructions above before any submission. Acknowledgement of receipt of your submission will be returned to your email address immediately upon submission. If you do not receive the e-mail, your submission was not completed and your abstract needs to be re-submitted.

Registration and payment

Once you have completed your submission, you will be receiving within the next 48 hours your personal LOG IN and PASSWORD. These will allow you to access your personal IMCAS page, where your abstract status could be checked at any time. Definitive answer is to be posted to you within the 30 days following your submission. If your abstract is chosen, you'll get all the payment and disclosure instructions.More info on IMCAS BADGE POLICY?

Presentation format

Accepted abstracts selected by expert reviewers will be presented in oral, e-paper and poster sessions. Authors should indicate in the space provided the preferred method of presentation.


> Poster specifications:

Posters will be displayed during the entire conference period and will stay accessible to all attendees at any time.
If your poster is accepted by the Scientific Committee, here are the requirements:

  • present yourself at the Welcome Desk - Section FACULTY. Your hostess will bring you to the IMCAS POSTERS ROOM where your POSTER will be board posted
  • maximum size allowed: width: 1,20 m / lenght: 1,50 m
  • the poster is displayed on wall paneling in pifex system with polykem board in-fill
  • your presence by your poster is required during the poster session, which lasts 1 hour and occurs on the last conference day, at lunch time.
Your presence during the conference is mandatory, otherwise the POSTER will be withdrawn.

> E-paper specifications:

E-PAPERS will be displayed at the IMCAS internet corners during the entire conference period and will stay accessible to all attendees at any time.

If your E-PAPER is accepted, here are the requirements:

  • present yourself at the Welcome Desk - Section FACULTY. Your hostess will bring you to the IMCAS PREVIEW ROOM where your E-PAPER will be introduced within the central SERVER.
  • bring a storage device (USB, CD, DVD) containing your E-PAPER or better, bring your laptop
  • format: Powerpoint presentation (an average of 30-40 slides; duration: 20 min maximum)
  • do not forget to attach all the files needed for your presentation (VIDEOS, pictures, etc..) otherwise, your POWERPOINT will not run properly.
Your presence during the conference is mandatory, otherwise the E-PAPER will not be introduced within our server.

> Oral lecture specifications:

IMCAS offers two types of sessions within all its scientific programs:

  • Sponsored Sessions (such as symposia, live demonstration, etc) that involve brand's participation
  • Non-sponsored Scientific sessions, the content of these sessions being strictly independent from any company

Sponsored Session:

As previously stated, this first type of session can support a brand, a company, or a specific product. Once the abstract has been submitted , you are free to manage your presentation as you wish and as you have agreed with your Sponsor.

Sponsored sessions lectures content is not endorsed by IMCAS.

Non-sponsored Scientific Session:

This second type of sessions involve lectures that are strictly unbiased. These scientific lectures are presumed to be based on objective interpretations of evidence and unbiased interpretations of facts.In light of this objectivity matter, a different process is thus required for the abstract approval.

  • Presentation of unbiased content
  • No brand can be named within your lecture except if it is used in comparison with other brands to support a specific point. You are therefore strongly invited to only mention devices or products technical characteristics rather than their brand names.
  • Full disclosure of any conflict of interest

If and only if all of the above requirements is followed, the Chair will fully authorize the lecture.

Oral lectures will last 6 to 8 min (exact assignment will follow) and will be inserted in the specific Contributing lecture sessions. Be careful with your lecture duration as the chairman is allowed to stop the lecture if lecture time is exceeded.

If your lecture is accepted, here are the requirements:

  • Present yourself at the Welcome Desk - Section FACULTY. Your hostess will bring you to the IMCAS PREVIEW ROOM where your presentation will be introduced within the central SERVER.
  • Bring a storage device (USB, CD, DVD) containing your presentation or better, bring your laptop.
  • Format: Powerpoint presentation
  • Do not forget to attach all the files needed for your presentation (VIDEOS, pictures, etc..) otherwise, your POWERPOINT will not run properly.
Your presence during the conference is mandatory, otherwise your presentation will be withdrawn.

Publication of abstract

Accepted abstracts will be published in the Abstract Book which will be given in a CD-ROM to all delegates attending the Congress upon registration. Accepted abstracts may also be published on the Internet.

For submission support please contact the Congress Secretariat at: contact@imcas.com