Focus on symposium and live demonstration

Here are wonderful sponsoring opportunities: a 1 or 2-hour symposium or a 20-min live demonstration!


1. Want to go ahead and choose a time slot?




Click to Download

2. What is a symposium?

During this session (a 1-hour or 2-hour length time), your firm will be developing the results of the studies your company is involved with.

The content of those symposia, presented as being supported by the firms, is entirely under the responsibility of the company.

In order to enhance the educational experience, it is highly recommended to combine various teaching supports, knowing that 1 to 6 speakers in total could be lecturing during those sessions:

  • powerpoint lectures,
  • videos,
  • onsite focused treatments displayed and performed by the practitioners in front of our delegates (Nota: in case the local legislation does not authorize on site live demonstration, videos can instead be projected and commented with similar learning impact.)

If you wish to sponsor a SYMPOSIUM, download our product form.


Title : Symposium product form
Size : 914.15 kB
Last modification date : August 6, 2012 11:36 AM




NOTA:
  • Exhibitors must ensure that their products displayed, exposed or utilized during the event are legally approved within the country in which the conference is held.
  • Any medical act performed during the event shall be executed or supervised by medical doctors qualified to do so within the country in which the conference is held.

3. What is a 20-min live demonstration?

Your firm will be alloted with a 20-minute time slot dedicated to live demonstrations performed by the practitioner of your choice on the topic/treatment of your choice.

In order to enhance the educational experience:

  • successive 20-minute live demonstrations are proposed to the audience within a whole session entirely dedicated to this learning experience,
  • live demonstrations are gathered by topic: i.e. fillers, threads, ultrasounds, IPL, peelings, combined treatments, etc.
  • live demonstrations, performed by one practitioner on one patient, last 18 minutes. The two minutes left are dedicated to the patient set up.

NOTA: The live demo lasts 20 min and only one and only practitioner will be able to perform the demo on one and only patient.

Therefore, the company should provide the name of one and only performer. However, as explained within chapter 4 below, if the practitioner is not registered within the country in which the live demonstration is performed, he/she should be accompanied (i,e: assisted) by a local registered practitioner. In that very special case, the company should provide the name of this second practitioner too.

The live demo details (device or product to be used, practitioners data, technical data) will be asked for through each company web IMCAS platform.

If you wish to sponsor a LIVE DEMO, download our product form.


Title : Live demo product form
Size : 696.3 kB
Last modification date : August 6, 2012 11:35 AM



As an example of a didactic 20-min live demonstration, please click below and you will get a quick view of how a demo runs out.


NOTA:
  • Exhibitors must ensure that their products displayed, exposed or utilized during the event are legally approved within the country in which the conference is held.
  • Any medical act performed during the event shall be executed or supervised by medical doctors qualified to do so within the country in which the conference is held.

4. What about your practitioner(s)?

  • The practitioner must present him/herself upon arrival at the Conference at the 'Faculty / Speaker' welcome desk to get a badge speaker "sympo or live demo or new technologies"
  • This free badge will give him/her access to the conference room in which the demonstration or lecture is given. If he/she wants to attend scientific sessions or come back another day of the conference, registration and payment of registration fees will be necessary. Exact access can be checked here
  • 30 min before the live demo exact beginning time, the practitioner must proceed to the Live Demonstration Room which location differs from one congress to the other. In order for the practitioner to be accompanied to the exact room on time (i.e. again minimum 30 min before starting time) he/she must present him/herself at the Faculty Welcome Desk. Within this Live Demonstration Room, he/she will be welcomed by our Nurse Staff for dressing up, preparing, etc…
  • To perform a demo on a living patient, the practitioner:
    • should be either a physician board certified within the country in which the congress takes place
    • or if not the case:
      • he/she should apply for a visiting license OR
      • he/she should be accompanied by a physician who is him/herself board certified within the country in which the congress takes place
Nota: please kindly note that IMCAS will by its side provide a local board certified physician in each symposium / live demonstration rooms anyway.

5. What about your patient(s)?

  • Your firm is in charge of recruiting the patient who will be treated during the demos
  • Patient must sign an informed consent before the demo (download the patient consent form)

    Title : Patient consent form
    Size : 85.52 kB
    Last modification date : July 4, 2013 11:01 AM



    ) and submit it upon arrival to the IMCAS nurses on site
  • Patient must present him/herself upon arrival at least 1 hour before the demo, at the 'Faculty / Speaker' welcome desk to get a badge "patient"
  • Make sure your patient has removed any make-up and has his/her hair up
  • You must prepare your patient(s) in advance (emla®, or any other similar preparation cream)

6. What about the product(s) to be utilized during live demonstrations?

To perform a live demonstration (during your symposium or your 20-min live demo), two possibilities:

  • either your product(s) are legally approved under the hosting country law; therefore, the demonstration can be performed using your registered product(s)
  • or your product(s) are in the process to be approved or not approved yet. In that case:
    • a video can be used and commented by one of your KOL speakers; a power point document can be added to complete the presentation,
    • simulated demonstration on model can be performed; your practitioner pretends to use the product(s) and comments his / her medical acts

7. How is the conference room equipped?

As for SYMPOSIA
 


Click to zoom

As for the LIVE DEMONSTRATION
in the conference room


Click to zoom

As for the LIVE DEMONSTRATION
in a separate room


Click to zoom
All equipments listed above are provided by IMCAS. Any additional equipment asked for will be charged to your company.

8. What should your company bring over?

  • Be sure that all your material for your demos (needles, compresses, gloves, etc.) is well prepared in advance.
  • Your machine (if any is involved, as lasers, lights etc.) must be tested by your technician along with the practitioner performing the demo:
    • several hours before the demo,
    • and also, just before the live demonstration, to avoid any last minute dysfunction (it can be tested on your booth for example).
  • You must bring your machines in front of the assigned room one hour before the demo
  • Your technician should also wear a badge
  • Your technician must be present all along the demonstration, in order to answer to any technical need

9. What about cleaning up?

  • You must take your material away immediately after the demo
  • You must have the whole treating area cleaned off after your demo (bed, treatment table, etc.)
  • You must remove any medical waste (used needles, used gloves, etc.)

10. What about IMCAS copyright?

IMCAS holds the copyright to all educational materials presented or derived from its meetings, such as:

  • video recordings of live demonstrations
  • video recordings of symposia
  • handouts
  • posters
  • abstracts and presentation synopsis

The information presented during the IMCAS meetings may not be published or broadcasted in any media in its original format (except for the news releases).

Consequently, all live demonstrations and symposia are derivative products of IMCAS and the property of IMCAS.

Therefore, no external camera or audiovisual equipment, other than the ones belonging to the IMCAS staff, are allowed within conference rooms.

11. What about getting a copy of the 20-min live demo your company will be sponsoring?

During your 20-min live demo session, the performance will be recorded by our own AV team. No other camera video is permitted within conference rooms.

Indeed, video recordings of the live demonstrations are the exclusive products of IMCAS and it is therefore not possible for your company to get a separate copy of the recording afterwards.

However, these videos can directly be watched on our website, immediately after the conference ends.

As of today, our video library counts more than 200 demonstrations than can be browsed by any participant who attended at least one IMCAS congress within the past 12 months.

Of course, as a sponsor, your PREMIUM account will be opened for a 1-year time, allowing you to have a full and constant free access to all this extraordinary video library, and particularly to your live demo. To double check your access, contact technical@imcas.com.

A fantastic tool for internal corporate meetings and sales incentives!

12. What about getting a copy of the symposium your company will be sponsoring?

During your symposium session, the live demonstrations, the oral presentations, and the Q&A will be recorded by our own AV team. No other camera video is permitted within conference rooms.

Indeed, video recordings of the symposia are the exclusive products of IMCAS.

However, it is absolutely possible to get a separate copy of this recording:

Both masters will be then delivered to you within the 10 following days after the congress.

Your company will then be free to use this video material in any suitable way.

A fantastic tool for internal corporate meetings and sales incentives!