General information

1. Key moments

Date	Time	Event
Thursday January 31	6am to 9pm	Booth Set up
	9.30am	Welcome & Registration
	12pm	Injectables Cadaver Workshop
	3.30pm	Lipofilling & Stem Cells Workshop
Friday February 1	8am to 7pm	Conference and Exhibition
	3.30pm	Focus on the IMCAS Industry Tribune
	7pm	Networking Cocktail
Saturday February 2	8am to 6.30pm	Conference and Exhibition
	12:30pm	Poster Session
	5pm	Teaching Courses (optional)
	8.30pm	La Nuit des IMCAS Awards (Gala Dinner)
Sunday February 3	8am to 1pm	Conference and Exhibition
	1pm	End of IMCAS Annual Meeting 2013
	1pm to 4:30pm	Booth dismantling

2. Contact's List

IMCAS Administrative Department

IMCAS Sales Department

IMCAS Logistic Coordinator

IMCAS Accounting Department

IMCAS Editorial Department

Venue

IMCAS Official Booth Constructor

IMCAS Official Freight Forwarder

IMCAS Official Land Handler (hotel reservation & meeting rooms)

IMCAS Official Caterer

3. Getting to Know Us

IMCAS Mission Statement

IMCAS is dedicated to providing the highest quality of teaching through the interface of Plastic Surgery and Dermatology.
Achieving this vision requires a dynamic organization whose mission embodies the following standards:

• Unification and fair representation of Plastic Surgery and Dermatology
• Excellence in teaching all leading subjects on Aging Skin Treatments
• Constant adherence to ethical conduct

Unequalled Tradition of Professional Support

IMCAS started in 1995, in Paris, France, as a congress dedicated to plastic surgeons and dermatologists. Since its conception,
IMCAS has sought to bridge the knowledge vacuum between Plastic and Reconstructive Surgery and Dermatology, thereby generating a synergetic and mutually reinforcing interface among these two fields.

IMCAS Today

What began more than a decade ago has now grown in terms of participation and renown. As such, IMCAS has become one of the most important international courses dedicated to Aging Skin Treatments. Our Annual Congress is annually held in Paris during the month of January and welcomes more than 4 000 delegates from 85 different countries and more than 145 exhibitors.

4. IMCAS Population

To get a clear view of who is attending IMCAS ANNUAL MEETING conferences, do not hesitate to browse this link

5. IMCAS exhibitor and sponsor lists

To get a clear view of which companies have already attended IMCAS conferences in the past and are now our faithful partners worldwide, do not hesitate to browse the following links:

• IMCAS Annual Meeting - Exhibitor list
• IMCAS China - Exhibitor list
• IMCAS Asia - Exhibitor list
• IMCAS India - Exhibitor list

6. About the venue

About Paris

Paris, the capital of France, the city of romance, refinement and art has naturally become the home nest of the very first IMCAS conferences.
While attending the IMCAS Annual Meeting, take advantage of visiting this very unique city in the world!

Begin with a coffee expresso and a croissant on the avenue des Champs-Elysees. Then take a gentle stroll down to the Eiffel Tower along the avenue Marceau, passing the famous flame of the Pont de l'Alma. From the top of the Eiffel Tower, you’ll be treated to an unrestricted view over the French capital.

Paris City also offers you beautiful walks in its parks and gardens. Something new is offered around every corner. Take a break with the painters of the beautiful district of Montmartre. You will also be able to do your shopping in the biggest shops like Les Galeries Lafayette or Le Printemps. Afterwards it might be time for a lunch break in a typical French restaurant rue de Rivoli. If you still have eyes to admire, furrow the corridors of the Louvre museum.

Benefit finally from the exceptional panorama which offer to you Sacre-Coeur and the Montparnasse Tower and learn everything about perspectives defined by Haussmann. Discover Paris from a boat trip on the Seine River or walk along the quays and look at the show at nightfall: Paris City and its thousand lights, with the majesty of Notre-Dame and the beauty of the Eiffel Tower.

About the Palais des Congrès

Situated in the heart of Paris, our venue, the Palais des Congrès, is the centre of business activity of the French capital. Distributed over three levels, the exposition space and rooms offer a great diveristy of possible configurations.

7. Getting There

Getting there by:

• Bus: Lines 82, 73, 43, 244, PC1, PC2, PC3.
• Metro: Line 1 (La Défense – Château de Vincennes), station Porte Maillot – Palais des Congrès
• RER suburban trains: Line C, station Neuilly – Porte Maillot – Palais des Congrès
• Car:
  - Inner Loop of the Paris ring road (Périphérique Intérieur): Porte Maillot exit
  - Outer Loop of the Paris ring road (Périphérique Extérieur): Porte des Ternes exit
  - Underground parking (almost 1,700 places) with direct access to the Palais des Congrès

8. Congress Circulation Map

9. Conference Admission – Delegate badges

Admission is by badge only. An adult must accompany chlidren under the age of 16.

IMCAS strictly complies with the criteria required for CME accreditation. That is why the access to the conferences is subject to a number of strict rules, aiming to guarantee the scientific independence of the conferences, and to preserve it from any commercial interest or influence. A precise Badge Policy has been implemented, specifying the rules related to the admittance to the different areas of IMCAS conferences.

IMCAS Badge Policy is mandatory for all the participants. Its violation will authorize IMCAS Staff to take measures in order torestore the order, and may lead to the withdrawal of the badge and the prohibition of access to the conference area. According to each participant's status (delegate, faculty, exhibitor, etc...), a corresponding code bared badge is issued. Fees for full Delegate registration include:

• all conference sessions;
• access to exhibit area including lunches and coffee breaks;
• CD with abstracts and course handouts, as well as the Program Book.

Online registration is available through this link

10. Conference admission – exhibitor badges

Admission is by badge only. An adult must accompany chlidren under the age of 16.

IMCAS strictly complies with the criteria required for CME accreditation. That is why the access to the conferences is subject to a number of strict rules, aiming to guarantee the scientific independence of the conferences, and to preserve it from any commercial interest or influence. A precise Badge Policy has been implemented, specifying the rules related to the admittance to the different areas of IMCAS conferences.

IMCAS Badge Policy is mandatory for all the participants. Its violation will authorize IMCAS Staff to take measures in order to restore the order, and may lead to the withdrawal of the badge and the prohibition of access to the conference area. According to each participant’s status (delegate, faculty, exhibitor, etc...), a corresponding code bared badge is issued.

How many badges?

Within your Exhibitor package and depending on the amount of your investment, a precise number of exhibitor badges is included:

Note that the number of badges has been carefully studied to match each exhibitor's needs at its best.
The exhibiting company is not entitled to exchange or reimbursement should they use less badges than the number allowed.

Who is entitled?

The exhibitor badges will be issued for the exhibiting company members only.

EXHIBITOR badges are provided under two possible categories only:

• CATEGORY 1 -> the person attending is a registered member of the EXHIBITING COMPANY STAFF on site -> the badge will be delivered upon presentation of a business card proving the belonging to the exhibiting company
• CATEGORY 2 -> the person attending is a registered member of a licenced DISTRIBUTOR of the EXHIBITING COMPANY on site -> the badge will be delivered upon presentation of a business card & the partnership certificate

If you are NOT belonging to one of those two categories, please register using the online registration.

What does it give access to?

Please emphasize the importance of wearing the badges. No one will be allowed admission to the Exhibition Area without a badge.

Fees for exhibitor badge registration include:

• congress badge
• admission to all sponsored sessions and satellite symposia (all sessions green or blue color marked are accessible; precise badge access is clearly defined through our badge policy.)
• access to exhibit area

Nota: each exhibiting company will be receiving 2 congress bags with scientific materials

How to order additional exhibitor badges?

To obtain an exhibitor badge for IMCAS Annual Meeting 2013 conference one can:

• either REGISTER ON LINE through your own IMCAS webpage: payment is secure and will be asked by credit card or by bank wire
  NOTA : our online REGISTRATION PROCESS will be open until January 28, 2013 at 11:59 PM (GMT time).
• or REGISTER ONSITE beginning Thursday, January 31, 2013 at 11AM (local time).

We strongly advise you to register using the ONLINE process in advance to avoid waiting upon your arrival!

11. Level of sponsorship

12. Official conference language

French and English are the official congress languages.

13. Simultaneous translation

ENGLISH / FRENCH simultaneous translations will be available in all rooms for the duration of the congress.
ENGLISH / FRENCH / RUSSIAN simultaneous translations will be available in Rooms 1, 2 & 3 for the duration of the congress.
Head phones are available at the Audio Center in exchange of a garantee: passport, credit card or 300 euros in cash. These item(s) will be retrurned to you as soon as you hand back the head phones.

14. Networking Cocktail

Come and join us for the Networking Cocktail!
Scheduled on Friday, February 1st, from 7 to 8pm. Open to all attendees (exhibitors and delegates).
Check our Official Sponsor through this link.

15. Lunch & Coffee Breaks

Coffee breaks:

• 10 to 10:30am on Friday 1, Saturday 2 and Sunday 3,
• 3 to 3.30pm on Thursday 31,
• 4 to 4.30pm on Friday 1 and Saturday 2.

Lunch breaks:

• 12.30 to 1.30pm on Friday 1 and Saturday 2.

Coffee breaks and lunches are served on site to allow our delegates to fully visit the Exhibition Hall. Complimentary food and beverages are provided to Delegate and Faculty badges types.

16. Abstract Booklet & CD ROM

Each delegate will be receiving a free IMCAS Annual Meeting 2013 program book and CD-Rom that contains all the abstracts that have been accepted by the Scientific Committee. Companies and participants may copy materials for their personal use but further copy for sale or for any other commercial purpose is prohibited without prior permission of IMCAS.

17. Scientific posters, e-papers & multimedia center

The POSTER session is held on Saturday, February 2 at lunchtime (from 12.30 to 1.30pm), meeting point being the Welcome Desk. Visit the IMCAS Multimedia Centre to check email and view the scientific lectures in electronic format (E-Papers).

E-Papers provide an opportunity for in-depth information exchange. You will be able to exchange ideas about clinical cases presented by sending personalized emails to the authors.

18. Accommodation

IMCAS has the pleasure of offering to its attendees special negotiated prices at various wonderful hotels in Paris. Our official Travel Agency Partner will be most pleased to help you organize your accommodation during your stay in Paris.

Please contact them directly:

IMCAS Official Land Handler

19. Transportation and tours

Check out the Tours and Travels page (soon available) to see what Paris has to offer! Montmartre, the Moulin Rouge, the Louvre Museum, amazing experiences and places are waiting for you in Paris.

20. Visa & Entry Requirements

All foreigners need to require a visa to enter France, except for:

• Nationals of the following countries: Andorra, Argentina, Australia, Bermudas, Brazil, Brunei, Canada, Chilli, South Korea, Costa Rica, Croatia, El Salvador, USA, Guatemala, Honduras, Israel, Japan, Malaysia, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Saint-Marin, Holy See, Singapore, Uruguay, Venezuela;
• Holders of passports issued by the administrative region of Hong Kong (People’s Republic of China) and by the administrative region of Macao (People’s Republic of China);
• Holders of a valid French residence permit;
• Holders of a residence permit issued by a state applying Schengen Agreement;
• Holders of a travel permit issued by a state applying Schengen Agreement.

For more information, please contact the French Embassy or Consulate closest to your residence place.

21. Time difference

France time is GMT plus 1 hour.

22. Electricity

Local voltage: 220-240 volts AC, 50 cycles per second. Power plugs used in France are the two-pin plugs.

23. Currency & Exchange

Local currency: Euro (EUR) and Cents.
Current exchange rate (as of May 2011) -> 1 euro = 1,43 US Dollar
Banking hours: Monday to Friday: 9:00 hrs to 17:00 hrs, Saturday 09:00 hrs to 13:00 hrs.

24. Climate

France is a large country extending over a wide field of latitude, therefore the climate differs according to region. In southern France the climate is
Mediterranean, characterised by hot, dry summers and mild, wet winters. During winter and spring the southern regions of the Cote d’Azur, Provence and the Rhone valley experience strong winds called ‘le Mistral’. In the north, where the capital city Paris is situated, France has a temperate climate, which means warm summers, cold winters (around 3°C/37°F in Paris) and rainfall spread throughout the year. Along the west coast the weather is generally milder, and summer days can be very hot.

25. ‘Force Majeure’

The Organizers reserve the right to modify dates, time schedules, floor plans and programs caused by “Force Majeure”. “Force majeure” is defined as incidents beyond anyone’s control, extenuating circumstances out of the control of the Organizers (such as but not limited to general strike, invasions, hostilities, war, rioting or similar situations which prevent performance of the contract) or acts-of-God (such as but not limited to epidemics, floods, volcanic eruption, earthquakes or other convulsions of nature and other acts). In that case, the application remains binding. In the case of event cancellation caused by, or resulting from, directly or indirectly “Force Majeure”, the Organizers will notify the Exhibitor. The contract between the IMCAS and the Exhibitor shall automatically terminate, and IMCAS may retain as liquidated damages any and all fees paid by the Exhibitor.

26. IMCAS Non-Competition Policy

1. A firm or a laboratory exhibiting at IMCAS, except prior approval from IMCAS Secretariat, cannot organize any seminars or workshops during the:

• preceding 24 hours
• entire duration of the congress
• following 24 hours

2. It is not permitted to use any rental space to organize activities such as symposia, workshops, demonstrations or lectures without prior approval from IMCAS Secretariat. It is strongly forbidden to involve IMCAS participants in any of the above-mentioned activities.

27. Liability

The Organizer shall not be liable to the Exhibitor or to any other person for:

• Loss of life
• Injury to person
• Loss or damage to property or goods.

28. Insurance

Exhibitors are advised to be fully ensured by their own insurance policy including, but not limited to, risks to their property and goods, public liability, and loss or damage caused by circumstantial reasons such as fire, water, theft, and accidents.

Exhibitors shall insure against, indemnify and hold the Organizer harmless with respect to all costs, claims, demands and expenses to which the Organizer may in any way be subjected as a result of any loss to the public or any persons present at the event, caused as a result of any act of the default of the Exhibitors and their affiliates, agents and contractors.

29. Compliance with the French legislation

EXHIBITING?

Exhibitors must ensure that their products displayed, exposed or utilized during the event are legally approved under the FRENCH law.

You have therefore the following choices:  

• either exhibit products that are already registered in FRANCE, the aim being that the registered doctors can buy the product in FRANCE afterwards through a registered distributor
• or present studies of the product to be soon registered. In that case, the product by itself will not be available in "real" but only through brochures or flyers.

SELLING?

Any purchase made by the attendee should be done in exchange of a registered invoice, meaning that your company must be legally registered in FRANCE. If this is not the case, a local distributor is the solution.

DEMONSTRATING?

Option 1 -> during a symposium or/and a live demonstration?

Please check the corresponding chapter of 'Focus on Symposium and live demonstration' here.

Option 2 -> on your booth?

The Exhibitor is permitted:

• to demonstrate the company products and services, only involving cosmetics and non- prescription skin care products.
• with prior approval of our Scientific Committee

Otherwise, if the live demonstration (performed on patients) is dealing with prescription based products or devices (hyaluronic acids, peelings, lasers, ultrasounds, etc.) and for obvious security reasons & health guidelines, it should only be conducted within the dedicated IMCAS room, by sponsoring a 20-min live demo or a symposium as described in Option 1.