General information

1. Key moments

2. Contact's list

IMCAS Administrative Department

IMCAS Sales Department

IMCAS Logistic Coordinator

IMCAS Accounting Department

Venue

IMCAS Official Booth Constructor

IMCAS Official Freight Forwarder

IMCAS Official Land Handler (hotel reservation & meeting rooms)

3. Getting to know us

Les engagements de l'IMCAS

L'IMCAS recherche la meilleure qualité d'enseignement possible dans les domaines charnières liés à la chirurgie plastique et à la dermatologie.
Pour y parvenir, IMCAS possède une organisation dynamique ayant pour objectif :

• L'unification et la représentation équilibrée de la chirurgie plastique et la dermatologie.
• L'excellence dans l'enseignement de tous les sujets majeurs sur le traitement du vieillissement cutané
• L'adhésion permanente à l'Ethique.

Notre professionalisme est notre réputation

'IMCAS est né en 1995, à Paris, en France, comme étant un congrès entièrement dédié à la chirurgie esthétique et la dermatologie esthétique. La nécessité de créer une véritable interface entre dermatologues et chirurgiens plasticiens s'imposait en effet. Notre objectif principal: la promotion des plus hauts standards possibles dans la pratique clinique, la formation et la recherche aussi bien pour la chirurgie plastique et la dermatologie que pour les disciplines associées.

IMCAS aujourd'hui

IMCAS est devenu l'un des plus grands congrès internationaux dédié à l'interface en dermatologie esthétique et chirurgie esthétique. En accueillant tous les ans, durant sa session annuelle, près de 4 000 participants venant de 85 pays différents, et plus de 145 exposants, il représente un "échantillon significatif de la population médicale" concernée par ce domaine.

4. IMCAS population

To get a clear view of who is attending IMCAS Asia conferences, do not hesitate to browse this link

5. IMCAS exhibitor and sponsor lists

To get a clear view of which companies have already attended IMCAS conferences in the past and are now our faithful partners worldwide, do not hesitate to browse the following links:

• IMCAS Annual Meeting - Exhibitor list
• IMCAS Asia - Exhibitor list
• IMCAS India - Exhibitor list

6. About the venue

About Hong Kong

Hong Kong is undeniably the gateway to Asia. Due to its strategic location, it is the centre of the world’s fastest growing economies.

Situated just a stone’s throw distance from mainland China, the city is home to Asia’s busiest manufacturing hubs, as well as the showcase of the latest international technology and know how to the huge Asian markets. It is the perfect platform for international traders to access Asia.

Hong Kong offers dynamic business environment, sophisticated infrastructure, professional expertise and easy accessibility.

More than 60 airlines operate some 2 400 flights a week to over 120 worldwide destinations. Getting around Hong Kong is just as easy, whether by comfortable air-conditioned taxi or on the highly efficient subway and train system. Such unrivalled attributes make Hong Kong a real “World City” which creates endless possibilities towards complete success.

About the InterContinental Hong Kong Hotel

CONTEMPORARY DRAMA AND STYLE AT THE HARBOUR’S EDGE !

Recognized as one of the world’s top hotels, InterContinental Hong Kong is renowned for its dramatic location on the Kowloon waterfront, with spectacular views of Victoria Harbour and HongKong Island.

Located on the edge of Victoria Harbour in the Tsim Sha Tsui area, the hotel is convenient to Kowloon’s business, entertainment and shopping districts and all forms of transportation.

The views are not the only draw -- the hotel is also renowned for its luxurious accommodation, impeccable service and dramatic dining venues which include two celebrity chef restaurants -- SPOON by Alain Ducasse and NOBU.

InterContinental Hong Kong is acclaimed as the one of the city’s most prestigious venues for high-end meetings & conferences, gala balls and glamorous weddings. The hotel has the largest ballroom in Hong Kong and eleven harbourview meeting rooms.

7. Getting there

AIRPORT CONNECTIONS: Hong Kong International Airport
Distance 36 KM / 22.37 MI north east to Hotel
Train Charge (one way): HK$90.00
Time by train: 30 min
InterContinental Hong Kong offers a fleet of Mercedes Benz S320 for Airport transfers at HK$710 + 10% service charge per car each way

TRAIN:
Station Name: MTR TSIM SHA TSUI EAST STATION
Distance 0.1 KM / 0.06 MI NORTH to Hotel

SUBWAY:
Subway Name: MTR TSIM SHA TSUI STATION
Distance 0.0 KM / 0 MI NORTH to Hotel

8. Congress circulation map

9. Conference admission – delegate badges

Admission is by badge only. An adult must accompany chlidren under the age of 16.

IMCAS strictly complies with the criteria required for CME accreditation. That is why the access to the conferences is subject to a number of strict rules, aiming to guarantee the scientific independence of the conferences, and to preserve it from any commercial interest or influence. A precise Badge Policy has been implemented, specifying the rules related to the admittance to the different areas of IMCAS conferences.

IMCAS Badge Policy is mandatory for all the participants. Its violation will authorize IMCAS Staff to take measures in order to restore the order, and may lead to the withdrawal of the badge and the prohibition of access to the conference area. According to each participant’s status (delegate, faculty, exhibitor, etc...), a corresponding code bared badge is issued.

Fees for full Delegate registration include:

• all conference sessions during the 3 days
• access to exhibit area including lunches and coffee breaks
• CD with abstracts and course handouts, as well as the Abstract Booklet

Online registration is available through this link

10. Conference admission – exhibitor badges

Admission is by badge only. An adult must accompany chlidren under the age of 16.

IMCAS strictly complies with the criteria required for CME accreditation. That is why the access to the conferences is subject to a number of strict rules, aiming to guarantee the scientific independence of the conferences, and to preserve it from any commercial interest or influence. A precise Badge Policy has been implemented, specifying the rules related to the admittance to the different areas of IMCAS conferences.

IMCAS Badge Policy is mandatory for all the participants. Its violation will authorize IMCAS Staff to take measures in order to restore the order, and may lead to the withdrawal of the badge and the prohibition of access to the conference area. According to each participant’s status (delegate, faculty, exhibitor, etc...), a corresponding code bared badge is issued.

How many badges?

Within your Exhibitor package and depending on the amount of your investment, a precise number of exhibitor badges is included:

Note that the number of badges has been carefully studied to match each exhibitor's needs at its best.
The exhibiting company is not entitled to exchange or reimbursement should they use less badges than the number allowed.

Who is entitled?

The exhibitor badges will be issued for the exhibiting company members only.

EXHIBITOR badges are provided under two possible categories only:

• CATEGORY 1 -> the person attending is a registered member of the EXHIBITING COMPANY STAFF on site -> the badge will be delivered upon presentation of a business card proving the belonging to the exhibiting company
• CATEGORY 2 -> the person attending is a registered member of a licenced DISTRIBUTOR of the EXHIBITING COMPANY on site -> the badge will be delivered upon presentation of a business card & the partnership certificate

If you are NOT belonging to one of those two categories, please register using the online registration.

What does it give access to?

Please emphasize the importance of wearing the badges. No one will be allowed admission to the Exhibition Area without a badge.

Fees for exhibitor badge registration include:

• congress badge
• admission to all sponsored sessions and satellite symposia (all sessions green or blue color marked are accessible; precise badge access is clearly defined through our badge policy.)
• access to exhibit area

Nota: each exhibiting company will be receiving 2 congress bags with scientific materials

How to order additional exhibitor badges?

To obtain an exhibitor badge for IMCAS Asia 2012 conference one can:

• either REGISTER ON LINE through your own IMCAS webpage: payment is secure and will be asked by credit card or by bank wire
  Nota: our online REGISTRATION PROCESS will be open until October 1, 2012 at 11:59PM (local time).
• or REGISTER ONSITE beginning Friday, October 4, 2012 at 11AM (local time).

We strongly advise you to register using the ONLINE process in advance to avoid waiting upon your arrival!

11. Level of sponsorship

12. Official conference language

English is the official congress language.

13. Lunch & coffee breaks

Coffee breaks are scheduled:

• Thursday October 4: from 4 to 4.30pm
• Friday October 5: from 10.30 to 11am / from 4 to 4.30pm
• Saturday October 6: from 10.30 to 11am

Lunch breaks are scheduled:

• Friday October 5: from 1 to 2pm
• Saturday October 6: from 1 to 2pm

Coffee breaks and lunches are served on site to allow our delegates to fully visit the Exhibition Hall. Complimentary food and beverages are provided to Delegate and Faculty badges types only.

14. Abstract booklet & CD-ROM

Chaque participant recevra un programme et un CD-ROM IMCAS Asia 2012 gratuit contenant la totalité des abstracts accepté par le Comité Scientifique. Les compagnies et les participants peuvent copier ces contenus pour leur usage personnel mais la vente ou tout autre action commerciale de ces contenus est interdite sans l'accord préalable de l'IMCAS.

15. Scientific posters, e-papers and multimedia center

The POSTER session is held on Saturday, October 6 at lunchtime (from 1 to 2pm), meeting point being the Welcome Desk. Visit the IMCAS Multimedia Center to check email and view the scientific lectures in electronic format (E-Papers).

E-Papers provide an opportunity for in-depth information exchange. You will be able to exchange ideas about clinical cases presented by sending personalized emails to the authors.

16. Accommodation

IMCAS has the pleasure of offering to its attendees special negotiated prices at various wonderful hotels in Hong Kong. Our official Travel Agency Partner will be most pleased to help you organize your accommodation during your stay in Hong Kong.

Please contact them directly:

IMCAS Official Land Handler

17. Transportation and tours

Check out the Tours and Travels page to see what Hong Kong has to offer! Victoria Peak, Wong Tai Sin Temple, Tai Fu Tai Mandarin's Mansion, Ladies Market: amazing experiences and places are waiting for you in Hong Kong.

18. Visa & entry requirements

In general, all visitors to Hong Kong must have a passport that is valid for at least one month after the period of their intended stay in Hong Kong.

Nationals of most countries do not require visas and can stay for periods varying from 7 days to 180 days, depending on nationality. If unsure of status, please check the details about visa requirements on Immigration Department website.

19. Time difference

Hong Kong time is GMT plus 8 hours.

20. Electric standards

The standard electrical voltage in HK is 220 volts AC, 50HZ, so 100-volt appliances and electrical equipment require an adaptor. Also, note that most electric sockets in Hong Kong take a three-pronged plug (UK plug).

21. Currency & exchange

The unit of currency is the Hong Kong dollar (HK$). It is pegged to the US$ at approximately HK$7.8 (as of April 2012). Most foreign currencies and traveller’s cheques can be changed at banks, money-changers, hotels and major retail outlets. Banks usually offer the best exchange rate.

Normal office hours in Hong Kong are 9am - 5pm or longer (depending on the kind of business) on weekdays, and 9am - 1pm on Saturdays. Major banks are open 9am - 4:30pm on weekdays, and 9am - 12:30pm on Saturdays. Closed Sundays and public holidays

22. Climate

Hong Kong’s climate is sub-tropical, tending towards temperate for nearly half the year. From October to December there are pleasant breezes, plenty of sunshine and comfortable temperatures. Many people regard these as the best months of the year.

Autumn is generally considered as the most pleasant season. Temperatures are still high (20-27°C) while humidity and rainfall are considerably lower. Moreover, autumn is the sunniest season in Hong Kong, with October and November both averaging close to 200 hours of bright sunshine.

23. "Force Majeure"

The Organizers reserve the right to modify dates, time schedules, floor plans and programs caused by “Force Majeure”. “Force majeure” is defined as incidents beyond anyone’s control, extenuating circumstances out of the control of the Organizers (such as but not limited to general strike, invasions, hostilities, war, rioting or similar situations which prevent performance of the contract) or acts-of-God (such as but not limited to epidemics, floods, volcanic eruption, earthquakes or other convulsions of nature and other acts). In that case, the application remains binding. In the case of event cancellation caused by, or resulting from, directly or indirectly “Force Majeure”, the Organizers will notify the Exhibitor. The contract between the IMCAS and the Exhibitor shall automatically terminate, and IMCAS may retain as liquidated damages any and all fees paid by the Exhibitor.

24. IMCAS Non-Competition Policy

1. A firm or a laboratory exhibiting at IMCAS, except prior approval from IMCAS Secretariat, cannot organize any seminars or workshops during the:

• preceding 24 hours
• entire duration of the congress
• following 24 hours

2. It is not permitted to use any rental space to organize activities such as symposia, workshops, demonstrations or lectures without prior approval from IMCAS Secretariat. It is strongly forbidden to involve IMCAS participants in any of the above-mentioned activities.

25. Liability

The Organizer shall not be liable to the Exhibitor or to any other person for:

• Loss of life
• Injury to person
• Loss or damage to property or goods.

26. Insurance

Exhibitors are advised to be fully ensured by their own insurance policy including, but not limited to, risks to their property and goods, public liability, and loss or damage caused by circumstantial reasons such as fire, water, theft, and accidents.

Exhibitors shall insure against, indemnify and hold the Organizer harmless with respect to all costs, claims, demands and expenses to which the Organizer may in any way be subjected as a result of any loss to the public or any persons present at the event, caused as a result of any act of the default of the Exhibitors and their affiliates, agents and contractors.

27. Compliance with the Hong Kong legislation

EXHIBITING?

Exhibitors must ensure that their products displayed, exposed or utilized during the event are legally approved under the HONG KONG law.

You have therefore the following choices:  

• either exhibit products that are already registered in HONG KONG, the aim being that the registered doctors can buy the product in HONG KONG afterwards through a registered distributor
• or present studies of the product to be soon registered. In that case, the product by itself will not be available in "real" but only through brochures or flyers.

SELLING?

Any purchase made by the attendee should be done in exchange of a registered invoice, meaning that your company must be legally registered in HONG KONG. If this is not the case, a local distributor is the solution.

DEMONSTRATING?

Option 1 -> during a symposium or/and a live demonstration?

Please check the corresponding chapter of 'Focus on Symposium and live demonstration' here.

Option 2 -> on your booth?

The Exhibitor is permitted:

• to demonstrate the company products and services, only involving cosmetics and non- prescription skin care products.
• with prior approval of our Scientific Committee

Otherwise, if the live demonstration (performed on patients) is dealing with prescription based products or devices (hyaluronic acids, peelings, lasers, ultrasounds, etc.) and for obvious security reasons & health guidelines, it should only be conducted within the dedicated IMCAS room, by sponsoring a 20-min live demo or a symposium as described in Option 1.