Welcome to IMCAS online product catalogue.
These guidelines will take you through the process of choosing your booth and products so that, with just a few clicks, you can join us as a partner at our next congress.
Before you begin, and to get an overview of the products that are on offer for this congress, read through our Exhibitor Quick Guide. To make your shopping experience even easier, we suggest that you print it out and refer to it whilst you are shopping with us.
For each congress we offer a wide range of products and branding options to enable you to make the most out of your attendance at the event.
Your first step should be to choose a booth!
The "booths" tab on the toolbar will take you to see the range of booths that are available. You can use the interactive map to pick the space and investment amount that best suit you.
Then, decide if you want to design and build the booth yourself or if you prefer to go for an all-inclusive booth that will be built by our official booth constructor, at very competitive rates. You can also opt for additional accessories such as a plasma TV or extra furniture.
Each booth has a corresponding sponsorship level, requiring a minimum investment from you. These are our sponsorship packages. What makes them stand out from the rest is the fact that each one may be customised from start to finish with any product you wish. These packages cater for a wide range of budgets, so you are guaranteed to find one to fit your requirements.
Once you have added your booth choice to your cart, the fun can really begin!
Explore the range of sponsorship opportunities and products using the toolbar at the top of the page to build your tailor-made package. Click on the cart icon at anytime to review your cart and to see your current sponsorship level and investment with just a glance.
Once you are happy with your selection, simply head to the checkout page to complete your order. At this point your package is registered and you are all set. On your email, you will be acknowledged with the corresponding invoice - which deposit should be settled off within the following 72 hours.
We hope that you enjoy using our platform and we look forward to welcoming you to our next congress!
All products are subject to availability.
In case of overbooking, purchase orders will be processed on a first-come, first-served basis.
In case of a prior offer of the same product at the time of its receipt, IMCAS reserves the right to withdraw the product chosen. In such event, IMCAS will get in contact to notify and discuss further alternative options.
By submitting the Purchase Order though our online portal, the buyer formally makes a
legally binding offer to IMCAS.
On your email, you will be immediately acknowledged with the corresponding invoice.
Within the following 72 hours after its receipt, the asked deposit should be paid.
- Booking before 1st December 2020: 40% payment upon reception of invoice & 60% balance before 1st December 2020.
- Booking after 1st December 2020: 100% upon reception of the invoice.
- By bank transfer (bank data references will be attached to the invoice) , or:
- By credit card (Mastercard, Visa or American Express) - additional fees will be applied
IMPORTANT: Payment failure within deadline will automatically offset your order and the products will be released and made available for booking by other registrants.
Cancellation must be made in writing.
- Cancellation received before 1st December 2020: 40% of the invoice total amount is charged as a cancellation fee*.
- Cancellation received after 1st December 2020: 100% of the invoice total amount is charged as a cancellation fee* (no refund for the payment already made)
- payment failure for the cancellation fee will lead to a low credit rating which will affect your next participation on all of our future congresses.
- if the congress is in HYBRID FORMAT (onsite and online), and in case of a Force Majeure on the exhibitor’s side publicly assessed by local authorities, the exhibitor can:
> exchange their booth space for a virtual booth. IMCAS will refund any difference
> all other products are not eligible for any refund, but may be exchanged* for virtual products
*not applicable for any products which have already been delivered
Please note that while speakers, exhibitions and sessions were confirmed at the time of publishing, circumstances
beyond the control of the organizers may necessitate substitutions, alterations or cancellations.
As such, IMCAS reserves the right to alter or modify the advertised speakers, exhibitions and sessions if necessary, without liability. Any substitutions or alterations will be updated on our portal and notified as soon as possible.
IMCAS shall assume no liability whatsoever in the event the congress is cancelled, rescheduled or postponed OR changed into another format as a result of a "Force Majeure" event beyond its reasonable control. For the purposes of this clause, Force Majeure events shall include, but not limited to general and labor strikes, invasions, hostilities, war, rioting or similar situations, acts of government or state* such as lockdown and quarantine measures, immigration and transport restrictions, and acts of nature such as fires, floods, extreme weather or other emergency.
A - If IMCAS determines that the congress needs to be cancelled as a result of a Force Majeure event, the refund policy applied will depend on the conference format:
1. HYBRID FORMAT (onsite & online) – cancellation before 2nd December 2020 - 90% refund** / cancellation after 2nd December 2020 - 50% refund**
2. VIRTUAL FORMAT (online only) – cancellation before and after date of invoice: 100% refund**
B - If IMCAS determines that the congress needs to be rescheduled or postponed as a result of a Force Majeure event, registration remains binding and registrant will be entitled to participate to the rescheduled congress without any further refund right.
IMCAS shall assume no further obligation to refund any travel or accommodation expenses incurred by the registrant in case the event is cancelled, rescheduled or postponed as a result of a Force Majeure event.
If the registrant is not able to assist to the congress as a result of Force Majeure event, general cancellation policies rules as set above will apply.
C - if iMCAS determines that the congress needs to be held in another format as a result of either one of the following scenarios:
1. Force majeure
2. on November 30, 2020, if there are less than 2,000 delegates physically registered, then the congress will switch from hybrid to virtual format. "delegate" means paying participants and speakers, hence excluding exhibitors
Sponsor may go for choice 1 or choice 2:
Choice 1. Sponsors can choose to change their ordered products to virtual products. The sum of the virtual products must reach at least 40% of the initial investment and any difference will be refunded by IMCAS
Choice 2. Should the sponsor opt not to switch their participation to virtual, general cancellation policies rules as set above will apply
*government or state means both "France and the country where the concerned conference is held"
**no refund for any products which have already been delivered
The construction, validity and performance of the present terms are exclusively governed by the laws of France (which is the home country of the mother company COMEXPOSIUM HEALTHCARE) without reference or regard to principles of conflicts of law. The parties submit to the exclusive jurisdiction of the courts of France, located in Paris.