Politica de privacidad

Effective as from 29 October 2024

Any personal information provided to or gathered by imcas.com is controlled by COMEXPOSIUM HEALTHCARE (former CHECK-UP SANTE S.A.S), a simplified joint-stock company with a share capital of 7,622.45€, registered with the Paris Trade and Companies Register under number 398 340 356, with intra-community VAT number FR92398340356. The registered office is located at 22-24 Rue de Courcelles, 75008 Paris, France

IMCAS is committed to accompany and guarantee the security and confidentiality of your personal data.

This Privacy Policy describes how we collect, use, share, store or otherwise process the information we hold about you. We are dedicated to ensuring the personal data we retrieve is used for its original purpose and is kept secure.

For any information or to exercise your rights on the processing of personal data managed by IMCAS, you can contact our Data Protection Officer (DPO) at any time: data-privacy@imcas.com

• Why do we collect information: in order to personalize and to continually enhance your experience, on imcas.com we gather information from users that visit this website. We use the information to deliver educational services, process payments, correspond with you about orders, provide other services and offers, update our records, maintain your accounts with us, display content such as feedback and other services that might be of interest to you. This information allows us to provide the services you have asked for or might need, as well as enables us to improve those services by understanding your interests and preferences.
  
  
• What information we collect: we receive, store and treat information that you enter on our website or give us by any other means. You can choose not to provide certain information but then you may not be able to take advantage of a number of our features. We only retrieve data related to the core of our activity, i.e. Organization of medical congresses and medical education. Find examples of the information you give us:
  • Personal information: contact details such as your name, postal address, e-mail address and phone number. We collect this data to inform and direct to you of our latest services and promotions. Example of data you may receive: IMCAS congress programs, medical aesthetics market news.
  • Payment and billing information: we may also receive and process information about you when you subscribe to our services.
    
    
• How we collect information
  • Indirect collection: whenever you anonymously interact with us, we receive and store certain types of information. For example, like a lot of websites, we use "cookies" and we obtain certain types of information when your web browser accesses imcas.com or advertisements and other content served by or on behalf of imcas.com on other websites.
  • Direct collection: when you participate to one of our events, sign up to a mailing list, fill in forms on the website, purchase services, make payments and billing transactions with us, contact us by telephone, email or otherwise, give us feedback or enter a poll.
    

Our websites are not directed to individuals under the age of 18, and we do not knowingly obtain Personal Data from such individuals.

You can find an overview of how and why we process information by clicking here.

We process your Personal Data to the necessary extent to perform our contract with you or to take the necessary steps at your request prior to entering into a contract with you. The Personal Data collected as part of the services offered on imcas.com are processed according to security protocols that allow us to accurately and safely manage the information received. We ensure, before and throughout the processing, compliance with the obligations set out in the General Data Protection Regulation (GDPR).

Purposes to use Personal Data:

• Administrative and legal means: to keep internal records of our operations and carry out our obligations arising from any contract settled.
• Marketing purposes: we may use your Personal Data to provide you with marketing information, special offers, and promotions via various means including e-mail and postal mailings, in accordance with the applicable regulations.
• Personalize our service: to improve our offering - monitoring and analyzing the information we hold about our customers in order to make informed decisions about our content, products, services, websites and advertising.
• Notify: notify you about changes or updates to our services or in your account.
• Business development: to determine our client’s needs and objectives and improve/renovate our service options.

We may use information to communicate with you regarding any inquiry you initiate or request; your participation status to one of our events, or changes to the terms or features of any of our membership programs to which you belong.

We do not sell your information to third parties, but we may, with your permission, for marketing and or contractual purposes, transmit your information to third party partners.

• Your information may be transferred outside your country or region of residence to other countries for processing and storage in accordance with applicable regulations.
• Your information may be transferred outside your country or region of residence to provide the requested services only.

By visiting imcas.com with your browser settings adjusted to accept cookies, you consent to our use of cookies and other technologies to provide our services to you as described here and on our cookies policy. Please refer to our Cookies & Internet Advertising Policy here for information on how to modify the settings on your device to notify you when you receive a new cookie and on how to disable cookies.

• Third party service providers: we employ other companies and individuals to perform certain functions on our behalf. Examples include hotel reservations, sending postal mail and e-mail, processing payments, website management services. The third party service providers have access to personal information needed to perform their functions, but are not permitted to use it for other purposes. Moreover, they must process the personal information in accordance with this Privacy Policy and as permitted by applicable data protection laws.
• Promotional offers made by partners: we may occasionally send you promotional offers on behalf of our partners. If you do not want to receive these offers, please adjust your preferences in your account.
• Business transfers: we may merge or develop joint ventures with other businesses and legal entities. In such operations, customer information may be a part of one of the assets transferred but will always remain bound to the promises made in any pre-existing Privacy Policy, unless otherwise accepted by the data subject.
• Cookies: by using cookies our systems are able to recognize your device and to provide features to you. For more information about cookies and how we use them, please read our Cookies & Internet Advertising Policy.

Whenever we transfer personal information as set out above to countries outside of the European Economic Area, we will ensure that the information is transferred in accordance with this Privacy Policy and within the scope of the terms expressed by the applicable EU provisions on data protection and data transfer.

We maintain at all times the appropriate physical, electronic and procedural safeguards that guarantee the collection, storage and disclosure of personally identifiable user information.
What are our measures?

• Database storage: your information is stored in a dedicated professional and encrypted server. Access to the server is permitted only with private log in details.
• Security procedures: we will request a proof of identity before we disclose any personal information to you.
• Access to private password and to your computer is your responsibility, make sure to sign out when you finish using a shared computer and to report any unauthorized activity you detect back to us.
• Physical security measures: we restrict the access to personal information only to IMCAS employees. This prevents unauthorized access or misuse of this information, close tracking and a secured access is put in place. Anyone with this access is subject to strict contractual confidentiality obligations.

We retain data for one of the following purposes:

1. Consented use
2. To fulfil a contract or service
3. Achieving legitimate educational objectives
4. Compliance of legal obligations
5. Public interest

We will retain your information for as long as necessary for the uses set out in this Policy. The period of time is stablished by several applicable laws including the General Data Protection Regulation (GDPR) for EU members, and will be kept for legitimate business or legal purposes, or when there is a public interest. If you ask us to delete your information before this time frame, we will be required to keep the necessary data for technical, legal, regulatory or contractual constraints.

You can access a range of information about your account and your interactions with imcas.com for the purpose of viewing and, in certain cases, updating this information on your account and/or withdraw your information.

• Access: some examples of information that you can access via your account on imcas.com include: personal information (including name, e-mail, password, postal address and communications); professional data (specialty and biostatement); photo; preferences (favorite themes); congress participation history.
• Correction: you can add or update certain information on some pages. When you update information, we may save a copy of the previous version for our records.
• Choice: as mentioned above, you can choose to not provide any information, although it may be needed to take advantage of some imcas.com features. You can change your mind about receiving direct marketing from us at any time. To do this simply change your preferences by logging into your account, if you have one, opting-out in any marketing or product communication you have received from us or by getting in touch with us using the contact details above.
• Other rights: you may have the right to object, erase, or restrict our processing of your information. However, if you do not provide your Personal Data to Us this may result in disadvantages to you, e.g. we may not be able to provide certain products or services to you.