Privacy Policy
Effective as from 29 October 2024
Any personal information provided to or gathered by imcas.com is controlled by COMEXPOSIUM HEALTHCARE (former CHECK-UP SANTE S.A.S), 22, rue de Courcelles 75008 PARIS - France.
IMCAS is committed to accompany and guarantee the security and confidentiality of your personal data.
This Privacy Policy describes how we collect, use, share, store or otherwise process the information we hold about you. We are dedicated to ensuring the personal data we retrieve is used for its original purpose and is kept secure.
For any information or to exercise your rights on the processing of personal data managed by IMCAS, you can contact our Data Protection Officer (DPO) at any time: data-privacy@imcas.com
INFORMATION WE COLLECT (WHY, WHAT & HOW)
- Why do we collect information: in order to personalize and to continually enhance
your experience, on imcas.com we gather information from users that visit this website.
We use the information to deliver educational services, process payments, correspond
with you about orders, provide other services and offers, update our records, maintain
your accounts with us, display content such as feedback and other services that might be
of interest to you. This information allows us to provide the services you have asked
for or might need, as well as enables us to improve those services by understanding your
interests and preferences.
- What information we collect: we receive, store and treat information that you
enter on our website or give us by any other means. You can choose not to provide
certain information but then you may not be able to take advantage of a number of our
features. We only retrieve data related to the core of our activity, i.e. Organization
of medical congresses and medical education. Find examples of the information you give
us:
- Personal information: contact details such as your name, postal address,
e-mail address and phone number. We collect this data to inform and direct to
you of our latest services and promotions. Example of data you may receive:
IMCAS congress programs, medical aesthetics market news.
- Payment and billing information: we may also receive and process
information about you when you subscribe to our services.
- Personal information: contact details such as your name, postal address,
- How we collect information
- Indirect collection: whenever you anonymously interact with us, we receive and store
certain types of
information. For example, like a lot of websites, we use "cookies" and we obtain
certain
types of information when your web browser accesses
and other content served by or on behalf of imcas.com on other websites.
- Direct collection: when you participate to one of our events, sign up to
a mailing list,
fill in forms on the website, purchase services, make payments and billing
transactions with us,
contact us by telephone, email or otherwise, give us feedback or enter a poll.
- Indirect collection: whenever you anonymously interact with us, we receive and store
Our websites are not directed to individuals under the age of 18, and we do not knowingly
obtain Personal Data from such individuals.
You can find an overview of how and why we process information by
HOW WE USE INFORMATION (purposes and needs for processing)
We process your Personal Data to the necessary extent to perform our
contract with you or to take the necessary steps at your request prior to entering into a contract with
you. The Personal Data collected as part of the services offered on imcas.com are processed
according to security protocols that allow us to accurately and safely manage the information received. We ensure,
before and throughout the processing, compliance with the obligations set out in the General
Data Protection Regulation (
target="_blank">GDPR).
Purposes to use Personal Data:
- Administrative and legal means: to keep internal records of our operations and
carry out our
obligations arising from any contract settled.
- Marketing purposes: we may use your Personal Data to provide you with marketing
information,
special offers, and promotions via various means including e-mail and postal mailings,
in
accordance with the applicable regulations.
- Personalize our service: to improve our offering - monitoring and analyzing the
information we
hold about our customers in order to make informed decisions about our content,
products, services, websites and advertising.
- Notify: notify you about changes or updates to our services or in your account.
- Business development: to determine our client’s needs and objectives and
improve/renovate our
service options.
We may use information to communicate with you regarding any inquiry you initiate or request;
your participation status to one of our events, or changes to the terms or features of any
of
our membership programs to which you belong.
HOW WE SHARE INFORMATION
We do not sell your information to third parties, but we may, with your permission, for
marketing and or contractual purposes, transmit your information to third party
partners.
- Your information may be transferred outside your country or region of residence to other
countries for
processing and storage in accordance with applicable regulations.
- Your information may be transferred outside your country or region of residence to
provide the
requested services only.
COOKIES & INTERNET ADVERTISING POLICY
By visiting imcas.com with your browser settings adjusted to accept cookies, you consent to our use of cookies and other technologies to provide our services to you as described here and on our cookies policy. Please refer to our Cookies & Internet Advertising Policy here for information on how to modify the settings on your device to notify you when you receive a new cookie and on how to disable cookies.
THIRD-PARTY SERVICES
- Third party service providers: we employ other companies and individuals to
perform certain
functions on our behalf. Examples include hotel reservations, sending postal mail and
e-mail,
processing payments, website management services. The third party service providers have access
to
personal information needed to perform their functions, but are not permitted to use it
for
other purposes. Moreover, they must process the personal information in accordance with
this
Privacy Policy and as permitted by applicable data protection laws.
- Promotional offers made by partners: we may occasionally send you promotional
offers on behalf
of our partners. If you do not want to receive these offers, please adjust your
preferences in
your account.
- Business transfers: we may merge or develop joint ventures with other businesses
and legal
entities. In such operations, customer information may be a part of one of the assets
transferred but will always remain bound to the promises made in any pre-existing
Privacy
Policy, unless otherwise accepted by the data subject.
- Cookies: by using cookies our systems are able to recognize your device and to
provide features
to you. For more information about cookies and how we use them, please read our Cookies & Internet Advertising Policy.
INTERNATIONAL DATA TRANSFERS
Whenever we transfer personal information as set out above to countries outside of the
European
Economic Area, we will ensure that the information is transferred in accordance with this
Privacy Policy and within the scope of the terms expressed by the applicable EU provisions
on
data protection and data transfer.
SECURITY
We maintain at all times the appropriate physical, electronic and procedural safeguards that
guarantee the collection, storage and disclosure of personally identifiable user
information.
What are our measures?
- Database storage: your information is stored in a dedicated professional and
encrypted server.
Access to the server is permitted only with private log in details.
- Security procedures: we will request a proof of identity before we
disclose any
personal information to you.
- Access to private password and to your computer is your responsibility, make sure
to sign out
when you finish using a shared computer and to report any unauthorized activity you
detect back
to us.
- Physical security measures: we restrict the access to personal information only
to IMCAS
employees. This prevents unauthorized access or misuse of this information, close tracking
and a secured access is put in place. Anyone with this access is subject to strict contractual
confidentiality obligations.
DATA RETENTION & LEGAL BASIS
We retain data for one of the following purposes:
- Consented use
- To fulfil a contract or service
- Achieving legitimate educational objectives
- Compliance of legal obligations
- Public interest
We will retain your information for as long as necessary for the uses set out in this
Policy.
The period of time is stablished by several applicable laws including the General Data
Protection Regulation (
target="_blank">GDPR) for EU members, and will be kept for legitimate business
or
legal
purposes, or when there is a public interest. If you ask us to delete your information
before
this time frame, we will be required to keep the necessary data for technical, legal,
regulatory
or contractual constraints.
ACCESS, CORRECTION & CHOICE
You can access a range of information about your account and your interactions with imcas.com
for the purpose of viewing and, in certain cases, updating this information on your account
and/or withdraw your information.
- Access: some examples of information that you can access via your account on imcas.com
include:
personal information (including name, e-mail, password, postal address and
communications);
professional data (specialty and biostatement); photo; preferences (favorite themes);
congress
participation history.
- Correction: you can add or update certain information on some pages. When you update
information, we may save a copy of the previous version for our records.
- Choice: as mentioned above, you can choose to not provide any information, although it
may be
needed to take advantage of some imcas.com features. You can change your mind about
receiving
direct marketing from us at any time. To do this simply change your preferences by
logging into
your account, if you have one, opting-out in any marketing or product communication you
have
received from us or by getting in touch with us using the contact details above.
- Other rights: you may have the right to object, erase, or restrict our processing of
your
information. However, if you do not provide your Personal Data to Us this may result in
disadvantages to you, e.g. we may not be able to provide certain products or services to
you.
CHANGES TO THIS PRIVACY POLICY
Our business constantly evolves and so does our Privacy Policy. Our current policy applies to all information that we have about you and your account, unless otherwise stated. We stand behind our promises and will never change our policies and practices to make them less protective of user information collected in the past without the consent of the affected users. We will always display clearly when the Privacy Policy was last updated and when appropriate, notify you of any changes.
*Examples of information collected
You give us
You provide information when you create an account, register for a congress, submit an abstract, submit a visa request, reserve a hotel or contact any of our departments. For example, you provide information when you: register for a congress; provide information in your account; communicate with us by phone, e-mail or post mail; use our services; and participate in community features. As a result of these actions, you might supply us with such information as: your name; address and phone number; content of e-mails to us; personal description and photograph; and financial information.
Automatic information
Some examples of the automatic information that we collect and analyze include: the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; cookie number; computer and connection information such as browser type and version; and time zone setting, browser plug-in types and versions; purchase history; operating system and platform; the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); media you viewed or searched for. We may also use browser data such as cookies, or similar data on certain parts of our website for fraud prevention and other purposes. During some visits we may use software tools such as JavaScript to measure and collect session information, including page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page. We may also collect technical information to help us identify your device for fraud prevention and diagnostic purposes.
Information from other sources
Some examples of information that we receive from other sources include: learned society membership; professional data; updated delivery and address information from our carriers or other third parties, which we use to correct our records and deliver our next communication more easily; account information, purchase, payment or redemption information and page-view information.
Information you can access
Some examples of information that you can access via your account on imcas.com include: personal information (including name, e-mail, password, postal address and communications); professional data (specialty and biostatement); photo; preferences (favorite themes); congress participation history.