Depending on your nationality and the country in which the congress is being held, you may be required to obtain a
visa in order to attend. Please contact the country embassy / consulate closest to your place of residence to verify
the full requirements concerning visas.
You may apply for:
- a Tourist Visa
- or a Business Visa
We strongly suggest that you apply for a simple Tourist Visa, as applying for a Business Visa requires a number of
supporting documents.
If, however, you wish to apply for a Business Visa, we can send you an Invitation Letter that will bear the stamp of
the IMCAS HEAD OFFICE. You may also be required to provide additional supporting
documents such as a hotel reservation. IMCAS is unable to provide you with any
additional supporting documents,
these are your responsibility.
To obtain your Invitation Letter please follow the process outlined below.
What is the procedure?
- Register for the congress at least six weeks in advance (the delay for obtaining a visa varies according to the
country).
- Once your registration has been processed we will send you an invoice, take note of its number.
- Fill in the request form not forgetting to include your invoice number in the appropriate field.
- Your Invitation Letter will be sent to you by email within 3 working days.
FAQS
Q: Why have I not received my invoice number yet?
A: Once you have registered
you will receive your invoice automatically. If you registered and haven't received it, please contact us
to find out the status of your registration.
Q: Can I request an Invitation Letter without having my invoice number?
A:
No, you must include your invoice number on the request form. Any demand which is missing any information will not
be taken into account.
Q: I work for an exhibiting company and don’t have an individual invoice number for my
registration. What do I do?
A: You must obtain the invoice number from your company that
corresponds to their participation in the congress. Then follow the normal steps using this invoice number and
filling in the additional information requested.
Q: I am a speaker of the conference and do not have an invoice number, what do I do?
A:
In the space provided for the invoice number, please indicate "I have been invited as a speaker".
Q: I require more information about visa requirements
A: Please contact your
local embassy/consulate to obtain the full visa details and country specific requirements depending on your
nationality.
Q: My visa was not granted. Can I get a reimbursement?
A: Yes, you must send
us the formal written answer from the Embassy or Consulate by email or fax. Once we have received the document, we
will reimburse you the total amount you paid minus a 30 Euro administrative fee. Please note that we are unable to
reimburse you if you do not supply us with an official document.
