Priority Points Criteria

The Priority Point System is designed to reward exhibitor loyalty and the level of support provided, while ensuring fairness, transparency, and consistency in the allocation of exhibition space. In essence, the more priority points an exhibitor earns, the greater their access to premium exhibit spaces and associated benefits.

PRIORITY POINT SELECTION PROCESS

Priority Group Assignment
- Exhibitors are assigned to a Priority Group seven months prior to the relevant conference.
- Online floor plans will become available following this assignment.
Application & Allocation
- Applications submitted by the Priority Group deadline with the required deposit will be processed according to:
  - Priority points (highest to lowest)
  - Tie-breaker: Date and time of application submission
Payment Terms
- For online applications, an invoice is issued immediately.
- Deposits must be paid within 72 hours; failure to pay within this timeframe will:
  - Release the reserved products/space
  - Deduct the related priority points
Payment Default
- Any default in payment results in:
  - A zero credit rating
  - Immediate suspension of your company’s ordering rights for any IMCAS congress

POINT ALLOCATION

Priority points are calculated based on four main criteria:

Type A points are based on exhibit space purchased (square meters purchased per exhibitor)

For IMCAS World Congress:

Between 1 and 15 sqm: 5 points
Between 16 and 30 sqm: 10 points
Between 31 and 50 sqm: 15 points
Between 51 and 150 sqm: 20 points
Between 151 and 200 sqm: 25 points
Over 200 sqm: 30 points

For IMCAS Americas, Asia, and China:

Between 1 and 6 sqm: 5 points
Between 9 and 15 sqm: 10 points
Between 16 and 30 sqm: 15 points
Between 31 and 50 sqm: 20 points
Over 51 sqm: 25 points

Type B points are based on USD invoiced for sponsoring activities (total investment except exhibit space)

For IMCAS World Congress:

Between $1 and $14,999: 5 points
Between $15,000 and $29,999: 10 points
Between $30,000 and $69,999: 15 points
Between $70,000 and $149,999: 20 points
Between $150,000 and $200,000: 25 points
Over $200,000: 30 points

For IMCAS Americas, Asia, and China:

Between $1 and $8,000: 5 points
Between $8,001 and $14,999: 10 points
Between $15,000 and $29,999: 15 points
Between $30,000 and $69,999: 20 points
Over $70,000: 25 points

Type C points are based on frequency of participation (loyalty program)

For each congress in which your company is an exhibitor: 10 points
For each Academy season in which your company is a sponsor: 10 points

Type D points are based on registrations (delegate group registration registrations)

For IMCAS World Congress:

Between 15 and 50 registrations: 5 points
Between 51 and 99: 10 points
Between 100 and 149: 15 points
Between 150 and 199 : 20 points
Between 200 and 249 : 25 points
Over 249 registrations : 30 points

For IMCAS Americas, Asia, and China:

Between 10 and 20 registrations: 5 points
Between 21 and 50: 10 points
Between 51 and 75: 15 points
Between 76 and 100 : 20 points
Over 100 registrations : 25 points

Important Notes

Cancellations do not earn priority points.
Brands under the same company are not counted individually; all points go to the registered exhibiting company.
Distributors exhibiting under their own company name cannot inherit points from the exhibitors they represent.
Points are allocated only after the congress concludes and cannot be purchased.
Full payment without actual exhibiting does not qualify for priority points.

PRIORITY POINT GROUPS

All companies / view-only mode February 15th, 2023

	Priority Point Range	Application opens
Priority Group 1	300 - 900	February 28th 2023 15:00 (CET)
Priority Group 2	80 - 299	March 2nd 2023 15:00 (CET)
Priority Group 3	1 - 79	March 7th 2023 15:00 (CET)
Priority Group 4	0	March 9th 2023 15:00 (CET)

Priority Point Group is assigned based on Priority Points a company has accumulated since January 2015. The Priority Point Range for each group is different for each congress and year to adapt the growing pace of all members listed in the PPS groups.

Point Deductions (Penalties)

To maintain fairness and uphold event standards, the following penalties apply:

Early Tear-Down: Full deduction of Type A and B points for dismantling the booth before official closing time.
Rule Violations: Full deduction of Type A and B points for non-compliance with booth regulations (e.g., excessive height, unauthorized marketing, excessive noise).
No Show (Default of Occupancy): Full deduction of Type A and B points if the exhibitor fails to occupy rented space without prior written notification.

Additional Rules

Please note that PPS group rankings are finalized one month prior to the opening of the booking preview mode. This early announcement is designed to ensure transparency, visibility, and proper planning.

Each PPS group includes a limited number of companies, based on predefined thresholds, and cannot be adjusted retroactively. Last-minute changes cannot be accommodated at this stage.

All investments in IMCAS. events and products should be made as part of a structured, long-term company strategy and not as a last-minute effort to gain PPS points.
Drawing for Others: Companies may not select or draw booth space on behalf of other companies unless there is a confirmed ownership relationship. Proof may be required. Booth signage must display only the eligible contracting company’s name.
Mergers & Acquisitions Priority points cannot be combined in the case of mergers or acquisitions. The highest number of earned points among the involved entities will be used for space allocation.

Priority Points Criteria

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