Priority Points Criteria

PRIORITY POINT SELECTION PROCESS

• Priority Group Assignment
  • Exhibitors are assigned to a Priority Group seven months prior to the relevant conference.
  • Online floor plans will become available following this assignment.
• Application & Allocation
  • Applications submitted by the Priority Group deadline with the required deposit will be processed according to:
    • Priority points (highest to lowest)
    • Tie-breaker: Date and time of application submission
• Payment Terms
  • For online applications, an invoice is issued immediately.
  • Deposits must be paid within 72 hours; failure to pay within this timeframe will:
    • Release the reserved products/space
    • Deduct the related priority points
• Payment Default
  • Any default in payment results in:
    • A zero credit rating
    • Immediate suspension of your company’s ordering rights for any IMCAS congress

POINT ALLOCATION

Priority points are calculated based on four main criteria:

• Type A points are based on exhibit space purchased (square meters purchased per exhibitor)

For IMCAS World Congress:

• Between 1 and 15 sqm: 5 points
• Between 16 and 30 sqm: 10 points
• Between 31 and 50 sqm: 15 points
• Between 51 and 150 sqm: 20 points
• Between 151 and 200 sqm: 25 points
• Over 200 sqm: 30 points

For IMCAS Americas, Asia, and China:

• Between 1 and 6 sqm: 5 points
• Between 9 and 15 sqm: 10 points
• Between 16 and 30 sqm: 15 points
• Between 31 and 50 sqm: 20 points
• Over 51 sqm: 25 points
• Type B points are based on USD invoiced for sponsoring activities (total investment except exhibit space)

For IMCAS World Congress:

• Between $1 and $14,999: 5 points
• Between $15,000 and $29,999: 10 points
• Between $30,000 and $69,999: 15 points
• Between $70,000 and $149,999: 20 points
• Between $150,000 and $200,000: 25 points
• Over $200,000: 30 points

For IMCAS Americas, Asia, and China:

• Between $1 and $8,000: 5 points
• Between $8,001 and $14,999: 10 points
• Between $15,000 and $29,999: 15 points
• Between $30,000 and $69,999: 20 points
• Over $70,000: 25 points
• Type C points are based on frequency of participation (loyalty program)
• For each congress in which your company is an exhibitor: 10 points
• For each Academy season in which your company is a sponsor: 10 points
• Type D points are based on registrations (delegate group registration registrations)

For IMCAS World Congress:

• Between 15 and 50 registrations: 5 points
• Between 51 and 99: 10 points
• Between 100 and 149: 15 points
• Between 150 and 199 : 20 points
• Between 200 and 249 : 25 points
• Over 249 registrations : 30 points

For IMCAS Americas, Asia, and China:

• Between 10 and 20 registrations: 5 points
• Between 21 and 50: 10 points
• Between 51 and 75: 15 points
• Between 76 and 100 : 20 points
• Over 100 registrations : 25 points

Important Notes

• Cancellations do not earn priority points.
• Brands under the same company are not counted individually; all points go to the registered exhibiting company.
• Distributors exhibiting under their own company name cannot inherit points from the exhibitors they represent.
• Points are allocated only after the congress concludes and cannot be purchased.
• Full payment without actual exhibiting does not qualify for priority points.

PRIORITY POINT GROUPS

Point Deductions (Penalties)

To maintain fairness and uphold event standards, the following penalties apply:

• Early Tear-Down: Full deduction of Type A and B points for dismantling the booth before official closing time.
• Rule Violations: Full deduction of Type A and B points for non-compliance with booth regulations (e.g., excessive height, unauthorized marketing, excessive noise).
• No Show (Default of Occupancy): Full deduction of Type A and B points if the exhibitor fails to occupy rented space without prior written notification.

Additional Rules

• Please note that PPS group rankings are finalized one month prior to the opening of the booking preview mode. This early announcement is designed to ensure transparency, visibility, and proper planning.

  Each PPS group includes a limited number of companies, based on predefined thresholds, and cannot be adjusted retroactively. Last-minute changes cannot be accommodated at this stage.

  All investments in IMCAS. events and products should be made as part of a structured, long-term company strategy and not as a last-minute effort to gain PPS points.

• Drawing for Others: Companies may not select or draw booth space on behalf of other companies unless there is a confirmed ownership relationship. Proof may be required. Booth signage must display only the eligible contracting company’s name.
• Mergers & Acquisitions Priority points cannot be combined in the case of mergers or acquisitions. The highest number of earned points among the involved entities will be used for space allocation.
• New Horizons Program: Since 2025, the IMCAS Committee selects up to five companies to benefit from a special opportunity to exhibit at the congress. This initiative aims to support companies that either:
  • Offer a technology, service, or product considered highly innovative by the Committee,
  • Operate in a market segment currently underrepresented but considered highly strategic by the Committee,
  • Are classified as large enterprises according to OECD standards (250+ employees).

  Selected companies will gain early access to the reservation platform, offering broader booth and sponsoring products selection options.

  Participation in the New Horizons group grants companies support and early access benefits for two consecutive editions of the Imcas World Congress, helping them establish a strong and lasting presence within the Imcas World Congress.

  Additionally, the New Horizons group is open both to first-time exhibitors and to companies that have not participated in the Imcas World Congress for more than seven years.

  Only companies strictly meeting the eligibility criteria will be considered for application review.

  Companies interested in receiving more information or applying are invited to contact the IMCAS Industry Department at industry@imcas.com.